We’re writing to inform you about a recent update from Termly, a popular privacy policy generator, which may affect your website if you have users or customers in Canada, particularly in Quebec.
Termly has updated its Privacy Policy Generator to better meet the requirements of Canada’s Personal Information Protection and Electronic Documents Act (PIPEDA) and Quebec’s Law 25. These laws have specific implications for how businesses collect, use, and disclose personal information.
What are PIPEDA and Law 25?
PIPEDA applies to organizations across Canada that collect, use, or share personal information when conducting commercial activities. Any Canadian organization that transfers data across provincial and national borders must also comply, regardless of where they operate from and their province’s applicable privacy laws.
Quebec’s Law 25 applies to companies and small to medium-sized businesses that sell goods or offer services in Quebec and to companies targeting Quebec residents, regardless of their location.
Action Required for Your Website
If you have customers in Canada, especially those in or targeted by Quebec, Termly strongly recommends republishing your privacy policy using their updated generator to include these latest changes. A summary of Termly’s update can typically be found on their Privacy Policy Generator Release Notes page on their website.
CRITICAL ADVICE: You MUST Consult a Legal Professional
This is very important: While Termly provides a tool to help generate a policy, it is crucial that you consult with a qualified legal professional (a lawyer) to review and finalize your website’s privacy policy. A lawyer will ensure that your policy accurately reflects your specific data processing activities and fully complies with PIPEDA, Law 25, and any other applicable privacy regulations relevant to your business operations.
The information provided by Termly and in this notice is for informational purposes only and does not constitute legal advice. The responsibility for ensuring legal compliance rests with you and your legal counsel.
How Running Robots Can Help (and Our Limitations)
Running Robots is here to support you with the technical aspects of updating the privacy policy on your website. Once you have your legally reviewed and approved privacy policy text from your lawyer, we can assist with publishing it on your site.
However, please understand that Running Robots will NOT act as your legal expert. We cannot advise you on what your privacy policy should state, nor can we confirm its legal compliance. The responsibility for the legal accuracy and adequacy of your privacy policy lies solely with you and your legal counsel.
We recommend taking prompt action to review your privacy policy needs in light of these changes and to consult with a legal professional. If you have any questions about the technical implementation on your website after consulting your lawyer, please feel free to reach out to us.
